Submission Guidance

Taking into account that many prospective Synergy authors have been recently busy preparing Erasmus+ applications for the KA2 deadline (31 March), after which they would deserve a work-free Easter break, we have extended the Synergy submission deadline to 10 April.

How to contribute?

Proposals should be submitted as MS Word doc files, through the online submission form.

Paper proposals should not exceed six A4 pages, including figures and references, using the format guidelines.

Poster submissions should not exceed four A4 pages, using the same format guidelines as above. Authors of posters accepted for presentation will be required to prepare a max. A0 (1189mm*841mm) size poster for display.

For workshops, please use this template to provide a thorough description of the theme, the presentation structure and speakers.

Demonstration submissions should not exceed two A4 pages, and they must include a title, a short description, a summary of its novel characteristics, the features to be demonstrated and a statement of the contribution’s significance within a selection of conference themes, using the paper format guidelines. Web address to access the demo or visual aids (e.g. screen-shots) are welcome.

Synergy submissions should be fitted into a specific template, not exceeding 1,5 A4 pages, including all data, information and illustrations.


For all accepted submissions, publication and insertion in the conference programme will be subject to at least one author conference registration and payment. In case an institution / organisation wishes to introduce multiple projects, combined delivery can be arranged, but only within the Synergy Strand. To avoid clashes in timing, we advise that every submission (i.e. paper, poster and demonstration) has one designated author or multiple possible presenters registered.

The expenses of attending the conference (travel, accommodation and conference fee) are the responsibility of the author(s) or presenter(s) of accepted papers. EDEN does not offer funds to assist prospective authors. Reduced fees will apply meanwhile for authors of accepted papers. For students – full time studies, age limit 35 years – special fees may be available. Please send a short ‘motivation’ letter to the Conference Secretariat at


Would you need further assistance, do not hesitate to contact the Conference Secretariat at